While we can’t tell you exactly how much this will reduce your file size since each presentation will be different, it’s worth a shot. As a result, you should see a change in file size. Once you do though, the new presentation won’t have any of the previous background saves, AutoRecover information, or previous versions of the file. This may be a bit of a hassle though as, with PowerPoint, you’ll need to copy and paste each slide (and master slides). Copying your content over to a new presentation may be a good solution to the problem.
We’ve mentioned how to turn off a lot of these features, delete data PowerPoint saves, and so on, but there’s always a chance something slipped through the cracks, and PowerPoint stored some information you don’t need. While you’re creating your presentation, PowerPoint will save various things in the background to help you out. Over time though, as you continue to progress through the presentation, the AutoRecover feature will add KB to your file. If you save and exit out of the presentation immediately, you won’t notice a difference.
Windows has grown to be more sophisticated, so it no longer requires the help of Office applications to do this. Way back when Office let you save thumbnail images of your presentation so that you could get a sneak preview of the file when searching for it in File Explorer. Don’t Store a Thumbnail for the Presentation linking to it (such as when the recipient might not have internet access to play the video), but if the file size is an issue, just don’t do it. There are certainly some valuable benefits when embedding a file vs.
Embedding an entire video will significantly increase the size of your presentation. Look at the difference if file sizes:Ĭonvinced yet? Link to Files Instead of Embedding ThemĬonsider the difference in file size if you embed an entire YouTube video in your presentation instead of linking back to it. We saved a copy of our presentation with all fonts embedded, without fonts embedded, and with only the fonts used in the presentation embedded. On the “Save” tab, untick the “Embed fonts in the file” checkbox and then click “OK.” If you’re looking to do the latter, here’s how. You can compress images in PowerPoint one at a time or all at once. Compress All of the Images in Your Presentation It won’t save you as much space as working in a dedicated editor, but it will help. If you don’t have an image editor ( you do) or you simply must use PowerPoint, be sure to tell PowerPoint to discard all of that excess data saved from the edits. That’s a lot of extra bites being stored. For example, when you change an image to black and white, PowerPoint retains the full-color image as well.
Why? When you use PowerPoint to edit your image, it stores all of those edits as part of the presentation. If it does require edits, you’re better off doing it in an image editor. When you insert an image in PowerPoint, it’s best to make sure that it doesn’t need any edits. Do Image Edits in an Image Editor-Not in PowerPoint Using the insert function will ensure your images are inserted as intended. Each time you copy and paste a JPG file to PowerPoint, and it gets converted to PNG, you’re adding a bit of unnecessary file size to the presentation. You can see in the above screenshot that the PNG file is 153KB compared to the 120KB JPG file of the same image. We do have some additional tips to add if you followed these steps but still need to reduce your presentation’s file size. RELATED: How to Reduce the Size of a Microsoft Word Document If you suspect the reason your PowerPoint file is so large is due to images, then be sure to read the article we’ve written on how to reduce the size of Office documents that contain images. There are steps you can take to reduce the size, such as compressing the images in the presentation. We’ve mentioned it before, but the first thing you’d think of when considering file size reduction is images-and for a good reason. You can prevent all of these things by reducing the file size of your presentation. They take up loads of precious disk space, slow down playback performance, and can cause emails to bounce back due to exceeding the file size limit. Here are a few steps you can take to reduce a presentation’s file size. Considering that Microsoft PowerPoint presentations are generally accompanied with tons of images, gifs, embedded videos, charts, graphs, and other content, it’s no surprise that you get some pretty big files.